Confirm an assignment

Go to the assignment you’d like to confirm. The request pop-up opens.

In the Assignment phase card, click Actions and select Confirm assignment.

Select the employee from the drop-down menu, or click Invite to WorkFlex to add a new employee.

Choose through which payroll the salary will be paid during the assignment and who will economically bear the assignment cost. Both are required.

Fill in any other missing details, for example the social security country, the residential address during the assignment and the contractual setup in the home and host country.

Enter the passport number. While this is not mandatory, we recommend uploading the passport to the employee’s Document center for easier processing.

All information entered will be saved in the employee profile and will be taken into account when determining the correct compliance documents for business trips during assignments, provided that all relevant solutions are used within the WorkFlex platform.

Double-check or enter the correct start and end dates in the “Trip details” section—these dates are used for compliance documents, so accuracy is key.

If you’d like support with relocation, tax, or other local services, tick the services you need and click Add to assignment. Our vendor management team connects you with pre-vetted vendors within 24 hours.

Already have partners? Click Skip.

You can also request services later via Actions > Manage vendor services or the assignment chat.

The summary on the right explains how it works and what to expect in terms of pricing. There are no extra costs at this stage.

A summary screen will show all details you’ve entered.

If everything looks correct, tick the confirmation box and click Confirm.

WorkFlex will begin processing your compliance documents (if you agreed per contract). You’ll receive a notification via email once they are uploaded.

If you requested additional services, the WorkFlex team will reach out to you directly, so please keep an eye on your email.