Freelancers follow different compliance rules than employees. WorkFlex therefore uses separate logic for freelancers when they submit a business trip. This article explains what is different for social security, posted worker notifications (PWN) and the Power of Attorney.
For an overview of all special traveller types, see Definition of cross-border / special travelers types.
Social security
For employees, WorkFlex often uses the payroll country to decide which social security rules apply. Freelancers have no employer payroll, so WorkFlex only uses the social security country the freelancer declared.
This means freelancers are no longer asked for A1 paperwork for a country that does not cover them.
Sector question for posted worker notifications
In Belgium, Denmark, the Netherlands and Switzerland, the PWN only applies to freelancers who work in specific sectors, such as construction or industrial cleaning.
For trips to these countries, freelancers first answer whether they will work in one of these sectors: Meat processing, Industrial cleaning, Installation or repair of machinery or Construction.
If the answer is yes, the PWN questions follow.
If the answer is no, the PWN questions are not shown.
Power of Attorney
When a PWN or an A1/CoC is needed, freelancers upload a Power of Attorney so WorkFlex can handle the application. The document is filled in automatically on their next trip, so they do not have to upload it again.
Note: If you are unsure whether a traveller should be set up as a freelancer or as an employee, contact your Customer Success Manager or WorkFlex support via the chat.