Overview
WorkFlex is expanding its immigration solutions. The platform’s visa feature has been upgraded from a single tool into a comprehensive Visa / Immigration hub. This feature allows HR teams to easily navigate between standard short-term business travel visas and our new, comprehensive long-term visa support. By using this tool, you can quickly assess eligibility, initiate immigration processes, and get expert guidance for long-term employee relocations.
Who can access it: HR admins and managers. (Note: Employees only have access to the short-term visa assistant).
Important to know
Permissions Required: You must have an HR admin or manager role to interact with the long-term visa features.
Employee Limitations: The Long-term visa assistant option is visible but currently disabled (greyed out/unclickable) for standard employee accounts. Employees needing long-term visa support should contact their HR department.
Button Name Change: If you are looking for the old "Visa assistant" button, please note it has been permanently renamed to Visa / Immigration.
How it works
The Visa / Immigration button now acts as a central dropdown menu with two distinct pathways:
Short-term visa assistant: This is the existing flow for standard business travel and remains unchanged. Learn more here.
Long-term visa assistant: This new pathway opens the Long-term visa check (Early access · Germany), a pre-check for a work assignment or hire in Germany. The questions adapt to your answers.
Steps to run a long-term visa check
To learn more or initiate a long-term visa process, follow these steps:
Log in to your WorkFlex dashboard.
Locate and click the Visa / Immigration button at the top right of Employee requests.
From the dropdown menu, select Long-term visa assistant.
The Long-term visa check opens. It guides you through four stages: Personal data, Assignment, Case details and Result. Start by selecting the employee under Who is this check for? and click Next.
Answer the questions in Personal data, Assignment and Case details and click Next after each stage. The questions adapt to your answers, for example about the receiving and sending entity, the role, the salary and the planned dates, with follow-up questions such as the employment contract, prior employment in the group, the minimum wage or the A1 certificate.
In Result, check Your answers (use the pencil icon to change an answer), read the WorkFlex Immigration Disclaimer, tick I have read and agree to the WorkFlex Immigration Disclaimer and click Get the assessment.
Expected result
A confirmation shows that the assessment is on its way. The preliminary assessment is emailed to you, usually within a few minutes. The email has the full assessment attached as a web page and a View the assessment link that opens it in WorkFlex. The assessment shows the recommended route (for example the Intra-Corporate Transfer Card) and sections such as Salary, Next steps, Conditions, Timing, Documents, Checks and Timeline. Use Download or Save as PDF to keep a copy.
The assessment is preliminary and does not replace legal advice. The visa team reviews every case before anything is filed.