The Workation balance within WorkFlex is set and managed by your company's HR admin. This means that the workation balance may vary from one company to another, depending on the company’s specific policies and allowances. Your company also decides whether the balance is counted per calendar year or over a rolling 12-month period.
If your company counts the balance per calendar year, it is not counted for 12 months from your first trip: it resets on 1 January. If a workation runs across two calendar years, its days count towards the balance of the year in which they fall, so the days shown for one year can be fewer than the trip's total working days.
Checking your company's policy for annual workation balance
To check the balance set by your company, follow these steps:
After logging in, select Policy overview in the left menu.
The Policy overview page shows you the total number of workation days your company allows annually.
Viewing your workation balance in My requests
You can also see your current workation balance in My requests:
Select My requests in the left menu. Your current workation balance is shown in the top-right corner, for example Workation balance: 35/40 days left. Depending on your company’s policy, it covers the calendar year or a rolling 12-month period.
Reviewing balance in recent requests
To stay updated on your balance in real time:
When you open a workation request in My requests, the request details pop-up shows your Workation balance for the period that applies to the trip, for example Workation balance 2026: 35/40 days left if your company uses the calendar year.
Understanding the workation balance overview:
If you open any of your trips (or, as an HR admin, a trip of one of your employees), hover over the info icon (i) next to Workation balance to see the breakdown for the period that applies:
Workation allowance: the total number of workation days for the year.
Approved days: the days in trips that are already approved.
Days pending: the days in trips that are still waiting for approval.
Days remaining: the days that are still available.
In the example below, the workation allowance for 2026 is 40 days. 5 days are approved and no days are pending, so 35 days remain.
The display can also show a negative balance if the employee has exceeded their allocated days.
If your company uses a rolling 12-month period
Your company can count the workation balance per calendar year or over a rolling 12-month period. With a rolling period, each request is checked against the days used in the 12 months up to the trip’s last day. Pending trips count, just like approved ones. The balance shows which period applies.
No 12-month period can go over your balance. This also applies when you book a trip that takes place before another trip you have already requested: if the new trip would push the later trip over the limit, you see which trip it clashes with.