In the WorkFlex platform, we have implemented a Trip Submission Deadline Alert feature to help manage trip requests efficiently. Here’s what you need to know:
Who can edit the submission days?
Only HR administrators have the ability to edit the submission deadlines for trip requests. These deadlines can vary from one company to another, depending on their internal policies. Therefore, it’s important for employees to be aware that the number of days required for submitting a trip request may differ based on their organization's guidelines.
How HR admins can edit the deadline
HR admins go to Company settings > Workation policy and open the policy. Under Additional policies, they set the Workation notice period in days (the minimum advance time before trips). If Disable submitting trip requests that exceed the limit is selected, employees can’t submit requests that start too early.
Viewing submission days
Employees can view the number of days set by their HR admin, but they do not have the permission to edit these days themselves. This ensures that the submission deadlines remain consistent and aligned with the company’s policies.
Submitting trips after the deadline
If an employee picks a start date within the notice period, a red note appears below the dates, for example: The selected start date doesn’t meet the required notice period of 14 days. Please choose a later start date to continue. When Disable submitting trip requests that exceed the limit is selected in the policy, the employee can’t continue until they choose a later start date. Without this option, the note is a warning only and the request can still be submitted.
Manager and HR admin notifications
Both the employee’s manager and the HR admin will also see this information when reviewing the trip request. HR admins see a Notice period alert at the top of the request details. This helps ensure that everyone involved is aware of the submission timeline and can make informed decisions accordingly.
Manager’s view:
HR admin view:
